Lease - Transaction Defaults, includes the ability to add default line items for lease payments, lease premiums, or deposits using the Transaction Lease Default widget.
Users can also add recurring financial transactions using the Transaction Recurring Event Lease Default widget, and with permission, create new transaction types and control them through the admin menus.
In addition, users can add documents to line items and view and action financial transactions for existing lease records.
When an existing Lease record is viewed, the Financial transactions screen will be populated with any defaults that are set up and will display the relevant buttons for users to action the financial transactions accordingly.
To access this section users should select the following menu item if it is available to them.
From here, users are able to add default line items for Lease Payments, Lease Premiums or Deposits. The following two default screens will be seen.
- Transaction Lease Default
- Transaction Recurring Event Lease Default
Transaction Lease Default widget
By the user selecting the +ADD NEW button on the Transaction Lease Default section, they can add the relevant details for the Transaction type selected. They would do this for all the types available in the list.
Note: The Payment window is the time that is being allowed for payment to be made after the Transaction Due date
When lines added to this widget, the Transaction Lease Default screen will look as shown below
Transaction Recurring Event Lease Default widget
From the Transaction Recurring Event Lease Default widget, the users can add recurring financial transaction by selecting the +ADD NEW button, this action will set the recurring line items for the set period for each transaction type.
Note: The Payment window is the time that is being allowed for payment to be made after the Transaction Due date
When lines added to this widget, the Transaction Recurring Lease Default screen will look as shown below
With permission, a user will be able to create a new transaction type which can then be used when creating a Transaction event. This would be accessible through the admin menus and allow the following to be controlled.
Add a document to the line item
If a document is required to be added to the line item, the user would click on the add icon.
The user is then presented with the following screen and can select a document from where it is saved, either in the DMS or locally.
The folder where they want to save into is selected and then the ADD button is selected. At this point a link to the document is seen in the Document column
When an existing Lease record is viewed, the Financial transactions screen that is populated will look as shown below. Any defaults that are set up will auto populate with the correct sequence if there is a recurring event set up.
The user, if given permissions, will see the relevant buttons to be able to action the financial transactions accordingly.