Activities are tasks that need to be carried out by individuals that are intended to reduce the impact or likelihood of an incident occurring.
An activity record contains details on the Tests and Checks that are to be carried out. The record house all details of what is being tested and what the expected results are. An activity record contains several questions (known as elements) that contribute towards the Test and Check rating.
A Test is intended to be the person who is responsible for carrying out the individual elements.
A Check is the person who is ensuring that the test results are valid (by carrying out the same elements on a less frequent basis).
Instances Map
Instances are the individual items that are completed by a person. The results of an instance are the building blocks of the solution.
A Control will be assigned Activities.
Teams will be assigned to an Activity.
An Activity has a set frequency. Therefore, for each Activity, an Instance will be created and assigned to each Lead Tester/Checker within every team linked to the Activity.
Within an instance there are the Elements. An Element is an individual question which must be answered before the Instance Due Date. It will be possible to answer some of the Elements, save, and then come back to answer more at a later date.
For each Element, there will be four possible results:
- Pass
- Fail
- Could Not Complete
- Expired
When an activity is activated, a routine will create the first instances of the Test and Check required for the Activity.
An Instance will be set to ‘Expired’ if the Due Date elapses.
When an instance has been completed (either all questions have been answered and submitted, or the Instance is expired) then it is set to a status of Closed and the next instance is created. The only way an instance stops is if the Activity is deactivated or paused
When building up aggregated results throughout this solution, the % result will be based on the following:
|
Result |
Score |
|
Pass |
1 |
|
Fail |
0 |
|
Could Not Complete |
0 |
|
Expired |
0 |
The aggregate score will be made up of the total score from all instances divided by the total number of instances (multiplied by 100).